Need EOTC approval ?

EOTC Categories

To streamline the approval process, EOTC events can be sorted into 2 types:

                                               Trips in High Risk environments              Trips in Low Risk environments        


EOTC Approvals Pathway


Step 1. All Trips:

Fill out the EOTC 1 APPROVALS FORM 
(Part A) 

High Risk or overnight trips. 

for all High Risk trip you will also need to fill in both the A and B sections of the EOTC 1 Approvals Form and an EOTC 4 Risk management form. 
  This must be 2 weeks prior to the event as it will need to be discussed in a Senior Leadership Team meeting. 

EOTC 1 APPROVALS FORM (Part B) and the
EOTC 4 RISK ASSESSMENT FORM (page 3) 

or a 

or have your own risk management system.



Step 3. Share your filled in googledoc's with
eotcpaperwork@mtaspiring.school.nz:
This will share your form with:
EOTC Coordinator (Luke Faed), Pete Smalley the relief coordinator and the office angels.

They will check your paperwork and if it is correct then they will sign off your risk assessment check. 

If there are areas which require further information, you will receive notification requesting it.     

Your completed google docs regarding your trip will be taken to the strategic team meeting for approval at least 2 weeks prior.

 
 Luke will send a message out regarding the EOTC coordinator consent and Dean will send you a message of SLT trip approval. 
If there is any outstanding requirements or questions then this would normally occur prior to approval, or approval would be given pending a certain requirement.
Low Risk Trips
       Share your filled in google doc EOTC 1 APPROVALS FORM 
Please remember to share any other relevant google docs also. 
(Part A) with Dean Sheppard. 
  This must be 2 weeks prior to the event as it will need to be discussed in a Senior Leadership Team meeting. 

Possible outcome: Full Approval. 
Go to Step 5





Dean will send you a message of SLT trip approval. 
If there is any outstanding requirements or questions then this would normally occur prior to approval, or approval would be given pending a certain requirement.